10 Useful WhatsApp Template Messages for Webinars & Events

updated on 08 February 2024

Looking to send WhatsApp Template Messages for your Webinars & Events? You're at the right place!

Whether it's a promotional copy to increase Webinar Signups or a reminder to attend the Webinar/ Event; we'll list down sample WhatsApp Template Messages for Webinars & events that you can send easily via WhatsApp Business API-based platform like AiSensy

In this blog, we'll cover the 10 best WhatsApp template Messages for Webinars & Events that will help you achieve your Marketing & Support goals on WhatsApp.

WhatsApp Template Messages for Events & Webinars

WhatsApp Template Messages for Webinars & Events
WhatsApp Template Messages for Webinars & Events

(1) Event Confirmation WhatsApp Template Message

By sending an Event Confirmation Notification, show appreciation to attendees & let them know that their registration attempt was successful.

Sample WhatsApp Template Messages for Event Confirmation:

  • Hey [Name], ๐Ÿ‘‹
    Thanks for showing interest in attending the [event name] hosted at [Date & Time].
    Itโ€™s a pleasure to host you! ๐Ÿ˜„
    Your place is reserved, see you soon. ๐Ÿ˜‰
  • Hi [1]๐Ÿ‘‹๐Ÿ˜„
    Thanks, for showing interest in attending the event, It's a pleasure for us to host you. ๐Ÿ˜‰
    Your place is reserved, see you soon at sharp 7pm.
    Tentative Event Flow is like :
    [Time] - [What will happen]
    [Time] - [What will happen]
    [Time] - [What will happen]
    [Time] - [What will happen]
    [Time] - [What will happen]

(2) Webinar Confirmation WhatsApp Notification

Just like Event Confirmation, send a Webinar Confirmation to users on WhatsApp to confirm details of your webinar. Users would be looking for details to join the webinar & they can find it easily on WhatsApp.

WhatsApp Template Message for Webinar Confirmation:

  • Hi [Name], ๐Ÿ™‹โ€โ™‚๏ธ
    You have been Enrolled for the [Webinar/Workshop].
    You can join the Webinar at [Date & Time].
    You can join by clicking the Join button below. Happy Learning!

    CTA : Join Now

(3) Webinar Invitation WhatsApp Notification

Having 98% Message-open rate & 45-60% Click-through rate, WhatsApp is the best platform to boost Webinar Signups. Get 3x more people to signup for your Webinar by sending a WhatsApp promotional notification.

WhatsApp Template Messages for boosting Webinar Invitation:

  • Tomorrow!
    Join us in [Company name] latest webinar to grab knowledge of [Reasons to join]
    Itโ€™s free; Register now by clicking the below button
    CTA- Register Now
  • Hello [Name],
    Your Seat for [Webinar Name] is reserved.
    ๐Ÿ‘‰In this FREE Masterclass, you will be learning how to [Motive of webinar].
    Click on the link below to register for the webinar.
    Post-registration, check your email for Webinar link to join the session.
    Limited Seats are Available [Team Name]
  • Hello [Santhej],  
    [Your Brand Name] is conducting a webinar on "*[Topic of Webinar]*" this week.  
    This session will be conducted by *[Name of Host]*, [Founder of/ CEO of/ Marketer at].  

    We will discuss:
    โœ…[Reason to Join]
    โœ…[Reason to Join]
    โœ…[Reason to Join]
    โœ…[Reason to Join]
    โœ…[Reason to Join]

    ๐Ÿ”ฅ๐Ÿ”ฅLimited Seats Available!!!   Click "*Reserve Your Seat*" to book your seats for the webinar.

    CTA : Join Now

4. Event Invite WhatsApp Notification

Send an Event Invite Notification on WhatsApp to increase 3x more event attendance than Emails & SMS.

WhatsApp Template Messages for Event Invitation:

  • Hi [Name],
    We are organising a [Event Name] at [place].
    Date: [Date]
    Time: [Time]
    We look forward to host you.

    CTA - Book your spot
  • Hi [Name],
    We are happy to invite you to the Event on *[Event Topic]* hosted by [Host/ Your Brand Name]

    Here are some key takeaways from the workshop:
    1. [Benefit 1 of attending Event]
    2. [Benefit 2 of attending Event]

    Click on the below button to register๐Ÿ‘‡
    Regards, [Your Brand Name]

    CTA : Register Now

(5) Event Update WhatsApp Notification

Inform users about changes in Events by automating a WhatsApp Notification. People open WhatsApp multiple times a day, making it the best place to send them updates for your events.

WhatsApp Temlate Message for Event Update:

  • Hey [Name] ๐Ÿ‘‹
    This message is to inform you that the [Event name] event which was scheduled for [Date] will now be on [Updated Date].
    Kindly plan your schedules accordingly.

(6) Webinar Reminder WhatsApp Notification

To ensure all registered users attend your Webinar, send a WhatsApp Notification along with Webinar Link.

WhatsApp Template Messages for Webinar Reminder:

  • Hi [Name], The [Webinar Topic] is about to start in 10 mins.
    Kindly join the meet by clicking on the link below.
    Regards, [Your Brand Name]

    CTA : Join Webinar
  • Dear [Name],
    We will be going Live with Webinar on [Webinar Topic] Session in the next [Number] minutes.
    Use the following link to join in: [Add Link]
    Looking forward to see you!
    Best Regards, Team [Brand Name]

(7) Event Reminder WhatsApp Notification

Send this Event Reminder WhatsApp Notification to get more Event signees to attend the event.

WhatsApp Template Message for Event Reminders:

  • We are LIVE !!
    We don't see you in the [Meet App Name] call. [1] Are you on the [Meet app name] call?
    We donโ€™t know what's wrong but we don't see you.
    If you haven't joined yet, please join here:
    CTA- Join Now!

(8) Webinar Postponed WhatsApp Notification

Update users about any changes to the timing of webinar via this WhatsApp Notification.

WhatsApp Template Message for Webinar Postponed:

  • Hello [Name],
    Greetings from [Brand Name] !!
    Due to some unavoidable circumstances [Webinar name] that was supposed to be held on [Date] has been rescheduled to [Date].
    Highly regret the inconvenience caused.
    Would you still be attending the Masterclass?
    Regards, [Brand Name]
    Quick Replies- Yes, No

(9) Webinar Upsell WhatsApp Notification

This WhatsApp Notification will help skyrocket your Webinar Signups. In Webinar Upsell Notification, you basically re-engage existing users to signup for another Webinar.

What you need to do is pitch another Webinar to users who've already attended one of your previous webinars.

Since they already viewed one of your webinars, they're highly likely to signup & attend another Webinar.

WhatsApp Template Message for Upselling another Webinar to existing users:

  • Hello There,
    Greetings from [Brand Name]. ๐Ÿ”ฅ๐Ÿ”ฅ๐Ÿ”ฅ
    Hope you enjoyed the Linkedin Workshop by [Host name] !!.
    A lot of you have sent us DMs, asking details about the [Workshop or Topic] mentioned in yesterday's workshop. Please click YES and our team will call you to help you understand if this program is a right fit for you.
    Request a Call Back๐Ÿ‘‡๐Ÿ‘‡
    Quick Replies- Yes, No

(10) Webinar Follow-up Notification

Users who attended your webinar are much more likely to purchase from you! So, follow up with them by sending a WhatsApp Notification motivating them to perform an action like 'Book a  Call' or 'Book a Demo'.

WhatsApp Template Message for following up with users who attended your webinar:

  • Hi [FIRST_NAME],

    Thanks for taking part in the webinar yesterday. I hope you found the tips we shared helpful and you learned something new.

    Weโ€™d like to get in touch with you and talk about how you can implement the ideas discussed in [COMPANY]. Would you have 15 minutes on Thursday morning for a quick call?

    P.S. If youโ€™d like to rewatch the webinar, here it is: [link]
    Have a good day!

Key Points while drafting WhatsApp Template Messages

Each template message goes under the careful eye of WhatsApp to ensure that it fits the WhatsApp Message Template Guidelines.

Here are a few Key Points you need to remember:

  1. You can Use *Bold*, _Italics_, ~Strikethrough~ in the template text along with emojis to make it more effective.
  2. The formatting of the message should be correct otherwise WhatsApp rejects the message.
  3. Add Call to Action or Quick Reply Buttons in a message with a character limit of 20 characters. 
  4. Use emojis to personalize your messages. 

How to send WhatsApp template Messages?

You'd need the help of a WhatsApp Partner like AiSensy to send Template Messages on WhatsApp. 

AiSensy is a WhatsApp Business API-based Marketing platform that allows you to easily create & send Broadcast messages to Unlimited Users. 

With AiSensy, you can easily create & Broadcast WhatsApp Template Messages to Unlimited users with a single click.

You can send these messages only to users who've opted-in for receiving WhatsApp notifications from your business. 

Also, you can:

  • Send promotional WhatsApp Template messages to increase sales
  • Automate Transactional Notifications without any worries with end-to-end encryption enabled. 
  • Answer customer queries with 1:1 Live Chat
  • Send Retargeting Campaigns on WhatsApp to a segregated audience

Get started with AiSensy for Free Now

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