Whether you run a college, school, online tutions & more; WhatsApp is the most promising platform to remove the friction between students & education institutes.
The ease of accessibility, 1:1 Live Chat, options to send rich media like images, videos, and files & clickable buttons makes it a better alternative to Emails & SMS for sharing communication with students
If you're using WhatsApp Business API, you need to send WhatsApp Template Messages to initiate a conversation with users.
Each template message goes under the careful eye of WhatsApp to ensure that it fits the WhatsApp Message Template Guidelines.
But, all the formatting rules & guidelines might be too confusing if you're just getting started with creating WhatsApp templates.
In this blog, we'll cover 10 Useful WhatsApp template Messages for Education Institutes that you can send to students.
10 WhatsApp Template Messages for Education Institutes
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Here are 10 useful WhatsApp Template Messages for Education Institutes.
1. Application Dropoff WhatsApp Template Message
Many users start filling out the enrollment application but leave before completing it. This is one of the major perils faced by education institutes & online coaching centres.
Solve this by sending an Application reminder notification on WhatsApp to get them to complete their application. You can recover 45-60% applications using this template message.
Here's how the Application Dropoff reminder notification works:
WhatsApp Template Messages for Application Dropoff Reminder:
{{Name}}, thanks for choosing {{Course Name}} as your course preference on our website. 😇
The last date to submit your application is {{Date}}. ⏱
Don’t miss out! Complete your application by clicking the link below or call us 📞 if you have any queries 👇
[Complete Application]
[Call Now]
Hi {{Name}}, 👋
Just a reminder to complete your application for the {{Course Name}} before {{Date}}. 😃
We will not be able to accept any applications for the fall semester sent after that date, so kindly submit your application ASAP.
[Complete Application]
Educational Institutes like NMIMS & SI-UK have been able to convert 25-60% Dropoffs by sending Application Dropoff reminder notifications on WhatsApp. Start automating Application Dropoff Notifications with AiSensy & see the results yourself.
(2) Course Detail WhatsApp Template Message
Want to boost your course signups on WhatsApp?
Send Course Details on WhatsApp to users who have shown an interest in applying for your course (like filling out a form for sending course details). By sending course details, increase the chances of them signing up for the course & becoming a student!
WhatsApp Template Messages for Course Details:
Hi {{Name}},
Thank you for choosing {{Course Name}} as your course preference on our website. Here are the details:
Fees: {{Fees}}
Eligibility: {{Eligibility}}
Important dates: {{Date}}
You can complete your application by clicking on the link below.
In case of any query, you can contact us directly.
[Complete Application]
(3) Registration & Enrollment Confirmation
Send registration & enrollment confirmation notifications on WhatsApp to notify users about their successful enrollment in the course.
WhatsApp Template Messages for Registration Confirmation:
Hi {{Name}},
Thank you for choosing {{Course Name}} as your course preference on our website. Here are the details:
Fees: {{Fees}}
Eligibility: {{Eligibility}}
Important dates: {{Date}}
You can complete your application by clicking on the link below.
In case of any query, you can contact us directly.
[Complete Application]
Hi {{Name}}, 👋
Congratulations on confirming your admission for {{Course Name & Batch}}! 😃
Kindly collect books from the admin office before {{Date}}.
If you need further assistance, click the option below 👇
[I Need Assistance]
4. Attendance Updates WhatsApp Template Message
Send monthly/ weekly attendance updates on WhatsApp to keep students informed about their attendance reports regularly.
WhatsApp Template Messages for Attendance Updates:
Hi {{Name}}, 👋
Congratulations on confirming your admission for {{Course Name & Batch}}! 😃
Kindly collect books from the admin office before {{Date}}.
If you need further assistance, click the option below 👇
[I Need Assistance]
If a student's attendance falls short, send them a notification on WhatsApp using this WhatsApp Template Message:
Dear {{Student Name}},
Your average attendance for the month of {{Month}} is {{Attendance %}}.
Total Classes - {{Number}}
Present - {{Number}}
Absent - {{Number}}
Regards, {{Institute Name}}
5. Fee Payment Reminder WhatsApp Template Message
Send a Fee Payment Reminder 3-5 days before the due date to remind students to pay their fees.
Here are WhatsApp Template Messages for Fee Payment Reminder:
Dear {{Student Name}},
Your average attendance for the month of {{month}} is {{Attendance in %}}
Total Classes - {{Number}}
Present - {{Number}}
Absent - {{Number}}
Regards, {{Institute Name}}
Now, let's say a user did not pay the fees by the due date. Here's a WhatsApp Template Message you can send to get them to complete the payment:
Hey {{Student Name}},
This is a reminder that your college fees amounting to {{Fee}} has passed the due date.
A late fee of {{Late Fee Amount}} will now be levied every day till the day of payment.
Kindly pay as early as possible to avoid it!
When the students successful pay their due fees, send them a confirmation notification on WhatsApp like this:
Hey {{Student Name}},
This is a reminder that your college fees amounting to {{Fee}} has passed the due date.
A late fee of {{Late Fee Amount}} will now be levied every day till the day of payment.
Kindly pay as early as possible to avoid it!
(6) Event Updates WhatsApp Template Message
A major reason why many students don't participate in hosted events is that they're unaware of the events. Change that & boost student participation in school/college events by sending regular Event Updates on WhatsApp.
WhatsApp Template Messages for Event Updates:
Dear {{Student Name}},
We are excited to announce that this year’s {{Event Name}} will be hosted on {{Day/Days}}. 😍
Participation is absolutely free & you’re invited to take part in various hosted activities. 😉
To confirm your presence, fill out this form 👇
CTA- Fill form
Dear {{Parent Name}},
We will be hosting a picnic for students of grades {{Classes}} to {{Place}} on {{Date & Time}}. 🎉
The charges for the trip will be {{Amount}}.
Kindly make the payment before {{Date}} to confirm.
You can make the payment by cash or pay online by clicking the link below 👇
[Pay Now]
(7) Class-Reschedule WhatsApp Template Message
Most WhatsApp messages are opened within the first hour of sending. If there are changes in the class schedule, remind them 3-4 hours prior to the scheduled changes.
WhatsApp Template Message for Class-rescheduling:
Dear {{Student Name}},
Your {{Subject Name}} class has been rescheduled and will now be held on {{Date}}.
Regards, {{Institute Name}}
(8) Admission Openings WhatsApp Template Message
Rather than just hanging an "Admissions Open" Board outside your school, send a notification to WhatsApp for better reach. Sending Admission openings on WhatsApp is a great way to invite more admission applications to your education institute.
WhatsApp Template Messages to invite admissions:
Dear {{Student Name}},
Your {{Subject Name}} class has been rescheduled and will now be held on {{Date}}.
Regards, {{Institute Name}}
If a parent/student submits an admission enquiry on your website, you can send this WhatsApp Template Message:
Dear {{Parent Name}},
Thanks for your admission inquiry at {{Institute Name}}.
Our staff will answer all your admission-related queries on call.
Regards, {{Institute Name}}
(9) Results Announcement
Rather than students passing the information of Results announcement with WhatsApp forwards, send an official notification announcing results on WhatsApp.
WhatsApp Template Messages for Results:
Dear {{Ward Name}},
Results for Classes {{Class Name}} are out now!
Check out your grades by clicking the button below.
All the best 😄
[Check Result]
(10) Holiday Announcement
Share Holiday Announcement for sudden leaves on WhatsApp with this WhatsApp Template Message:
Dear {{Parent/Student Name}},
{{Institute Name}} will remain CLOSED on {{Date}} due to {{Reason}}.
School will resume with regular timings on {{Date}}.
Regards, Admin Office
Key Points while drafting WhatsApp Template Messages
Each template message goes under the careful eye of WhatsApp to ensure that it fits the WhatsApp Message Template Guidelines.
Here are a few Key Points you need to remember:
- You can Use *Bold*, _Italics_, ~Strikethrough~ in the template text along with emojis to make it more effective.
- The formatting of the message should be correct otherwise WhatsApp rejects the message.
- Add Call to Action or Quick Reply Buttons in a message with a character limit of 20 characters.
- Use emojis to personalize your messages.
How to send WhatsApp template Messages?
You'd need the help of a WhatsApp Partner like AiSensy to send Template Messages on WhatsApp.
AiSensy is a WhatsApp Business API-based Marketing platform that allows you to easily create & send Broadcast messages to Unlimited Users.
With AiSensy, you can easily create & Broadcast WhatsApp Template Messages to Unlimited users with a single click.
You can send these messages only to users who've opted-in for receiving WhatsApp notifications from your business.
Also, you can:
- Send promotional WhatsApp Template messages to increase sales
- Automate Transactional Notifications without any worries with end-to-end encryption enabled.
- Answer customer queries with 1:1 Live Chat
- Send Retargeting Campaigns on WhatsApp to a segregated audience
