Looking for sample WhatsApp template Messages for your Travel & Tourism Business? You've landed at the right place.
WhatsApp is the best place to roll out promotional notifications for trips, vacations & more to drive more sales & revenue for your travel agency. You can also send users reminders for flights, alerts & much more using WhatsApp Business API-based platform AiSensy.
In this blog, we'll cover the 50 best WhatsApp template Messages for Travel Agencies that will help you achieve your Marketing & Support goals on WhatsApp.
WhatsApp Template Messages for Travel Agencies
WhatsApp Template to Promote Travel Offers
The major use case of WhatsApp for Travel agencies is sending Marketing & promotional messages to increase sales of Travel Packages.
Spark immediate interest with these WhatsApp Template Messages to promote vacation offers:
1. Exclusive VIP Discount
Hi {{first_name}},
As one of our VIP members, enjoy **20% off** any Bali escape booked by {{expiry_date}}!
🌴 5 nights in a beachfront villa
🍹 Daily welcome cocktail
Use code: VIP20 at {{booking_link}}
Hurry—offer ends in 48 hours!
2. Early-Bird Summer Special
Hello {{first_name}},
Plan ahead and save **15%** on summer stays (June 1–Aug 31).
🏖️ Ocean-view room
🥐 Complimentary breakfast
Apply SUMMER15 at {{booking_link}} by {{expiry_date}}
Book now—slots fill fast!
3. Mystery Flash Deal
Surprise, {{first_name}}!
Unlock a **secret 18% discount** on our top city-break packages.
🏙️ Central hotel location
🚇 Free transit pass
Reveal your code: MYSTERY18 at {{booking_link}}
Valid for the next 24 hours only!
4. Resort Blowout
🚨 FLASH SALE! 🚨
Get **25% off** ANY resort stay in the Maldives.
🌅 Private sunset cruise
🍽️ All-inclusive dining
Use FLASH25 at {{booking_link}}
Valid for bookings in the next 48 hours—don’t miss out!
5. Loyalty Bonus
Hey {{first_name}},
We miss you! Enjoy an **extra 15% credit** on your next trip—redeemable on any global destination.
✈️ Flexible dates
🔄 No change fees
Claim LOYALTY15 at {{booking_link}}
Valid through {{expiry_date}}.
6. Urban Explorer
Hi {{first_name}},
City calling? Save **10%** on 3-night stays in New York, London, or Tokyo.
🏨 Central hotel stay
🍽️ Free breakfast voucher
Code CITY10 at {{booking_link}} before {{expiry_date}}
Adventure awaits!
7. Safari Adventure
Hello {{first_name}},
Embark on a wild safari with **12% off** all African tour packages this season.
🐘 Twice-daily game drives
🏕️ Luxury tent nights
Enter SAFARI12 at {{booking_link}}
Book within 5 days to save!
8. Romance Retreat
Dear {{first_name}},
Spark romance with **18% off** our top couples’ escapes in Santorini or Bali.
🌹 Private candlelight dinner
🌅 Sunset catamaran cruise
Redeem LOVE18 at {{booking_link}} by {{expiry_date}}
Fall in love all over again!
9. Family Fun Pack
Hey {{first_name}},
Treat the family to fun: save **up to 22%** on kid-friendly resorts.
👨👩👧👦 Kids stay & eat free
🎢 Included theme-park tickets
Use FAMILY22 at {{booking_link}} before {{expiry_date}}
Fun for everyone, at a great price!
10. Trek & Trail
Hi {{first_name}},
Ready to explore? Get **20% off** guided treks in Nepal, Peru, or Patagonia.
🥾 Expert guides
🏕️ All camping gear provided
Apply TREK20 at {{booking_link}}
Offer valid until {{expiry_date}}!
WhatsApp Messages for Hotel Booking Confirmations
Your guests have booked—now it's time to reassure them with a warm, professional confirmation message. A great booking confirmation on WhatsApp sets the tone for a smooth, enjoyable experience. These messages should include key details like check-in dates, room types, and booking references, delivered in a friendly yet informative tone.
Here are 5 ready-to-use templates to confirm bookings with confidence:
11. Booking Confirmed
Hi {{first_name}},
We’ve received your booking at [Hotel Name] for {{check_in_date}} – {{check_out_date}}.
Room Type: {{room_type}}
Booking ID: {{booking_id}}
We can’t wait to welcome you! Need help? Reply anytime.
12. Booking Confirmed and Stay Details
Hi {{first_name}},
Thanks for choosing [Hotel Name]!
🛏️ Room: {{room_type}}
📍 Address: {{hotel_address}}
📅 Dates: {{check_in_date}} to {{check_out_date}}
Check-in starts at {{check_in_time}}. Safe travels!
13. "All Set for Your Stay at [Hotel Name]"
Hey {{first_name}},
Your booking is confirmed ✅
We’re looking forward to hosting you from {{check_in_date}} to {{check_out_date}}.
Tap below to view or manage your reservation:
🔗 {{booking_link}}
14. “Confirmation for Your Business Trip”
Hello {{first_name}},
Your corporate reservation at [Hotel Name] is confirmed.
• Stay Dates: {{check_in_date}} – {{check_out_date}}
• Booking Ref: {{booking_id}}
• Services Included: Breakfast, WiFi, Airport Pickup
Let us know if you need any additional support.
15. “Your Weekend Escape Is Locked In!”
Hi {{first_name}},
Your weekend getaway is confirmed 🎉
Room Type: {{room_type}}
Check-in: {{check_in_date}} | Check-out: {{check_out_date}}
Location: [Hotel Name], {{city}}
See you soon! Need anything? Just reply.
WhatsApp Messages for Hotel Booking Alerts
Hotel booking alerts are perfect for reminding guests of their check-in time, sharing policies, or providing helpful pre-arrival info. Sending a timely WhatsApp alert enhances the guest experience and reduces confusion.
Here are 4 WhatsApp alert templates you can automate before a guest’s arrival:
16. Check-In Open Time
Hi {{first_name}},
Just a friendly reminder that check-in at [Hotel Name] starts at 3 PM tomorrow.
We’re excited to welcome you! 🛎️
Need directions? Tap here 👉 {{map_link}}
17. Hotel Policy Reminder
Hi {{first_name}},
Before your stay, please review our key policies:
• Check-in: {{check_in_time}} | Check-out: {{check_out_time}}
• ID Required at check-in
• No-smoking policy in rooms
Thank you for your cooperation!
18. Early Check-in Available
Hi {{first_name}},
Great news! Your room is ready earlier than expected.
You can check in now if you’re nearby. 🏨
Reply 'YES' if you’d like us to hold the room.
19. Welcome Message
Hi {{first_name}},
We’re thrilled to have you stay with us!
📍 Address: {{hotel_address}}
🕒 Check-in: {{check_in_time}} | Breakfast: 7–10 AM
Wi-Fi Code: {{wifi_code}}
Enjoy your stay!
WhatsApp Messages for Hotel Add-Ons and Upgrades
Here are eight high-impact upsell offer ideas to help you boost ancillary revenue by promoting premium add-ons to your existing bookings:
20. Spa & Wellness Package
Elevate your guests’ stay with a relaxing treatment bundle—massage, facial, or body scrub.
Relax during your stay! Guests checking in this weekend enjoy **20% off all spa services**.
💆 Book now to reserve your slot.
Reply “Spa” to schedule.
21. Rooftop Dining Experience
Showcase your property’s skyline view with an exclusive rooftop dinner—includes welcome cocktail and chef’s tasting menu. Example headline:
“Dine Above the City: Rooftop Tasting Menu + Cocktail at 30% Off!”
22. Late-Checkout Upgrade
Offer guests the peace of mind of a leisurely departure—late-checkout until 4 PM for a small fee. Example headline:
“Stay a Little Longer: Secure 4 PM Late-Checkout for $25!”
23. Luxurious In-Room Breakfast
Kick off their day right with a gourmet breakfast delivered to the door—pastries, fruit, hot entrees, and mimosas. Example headline:
“Morning Indulgence: In-Room Gourmet Breakfast for Two at $30!”
24. Premium Room View Upgrade
Invite guests to upgrade to a higher-floor or ocean-view room for a modest surcharge. Example headline:
Hi {{first_name}},
Want a better view?
🌊 Upgrade to a Sea View Room for just $30/night.
Limited availability — reply “View” to switch now.
25. Airport Transfer & Concierge
Remove arrival stress by bundling a private airport pickup or drop-off with personalized concierge service. Example headline:
“Seamless Arrival: Private Airport Transfer + Concierge Welcome for $60!”
26. Romantic Add-On
Appeal to couples with rose petals, champagne, and chocolates placed in-room upon arrival.
Hi {{first_name}},
Celebrating a special occasion? Add our **Romantic Package** to your booking:
🌹 Rose petals, 🍷 Wine, ✨ Room setup — only $40!
Reply “Romance” to include it.
27. Local Experience Add-On
Partner with local tour operators to offer in-destination experiences—city walking tours, cooking classes, or wine tastings. Example headline:
“Discover Like a Local: Guided City Tour + Tasting for $35!”
28. Early Check-In Available
Hi {{first_name}},
Your room at {{hotel_name}} is almost ready! Want to check in early?
⏰ Early check-in from 11 AM for just $20 extra.
Reply “Early” to confirm.
Each upsell can be seamlessly integrated into your WhatsApp flows—triggered post-booking or sent as a quick reminder 24–48 hours before arrival. Tailor the messaging to your brand voice and include dynamic tokens (guest name, dates, room type) to make the offer feel personal and timely.
Personalized Travel Tips
Delivering personalized content like itineraries, packing advice, or destination weather forecasts via WhatsApp can enhance your customer's overall experience. These messages offer value, build trust, and keep your brand top-of-mind throughout their journey.
Here are 3 WhatsApp templates designed for personalized travel tips:
29. Itinerary Reminder:
Hi {{first_name}},
We’ve curated a 3-day itinerary just for your trip to Santorini
Day 1: Sunset at Oia
Day 2: Wine tasting + Beach Day
Day 3: Ancient Thera hike
Tap to view full plan 👉 {{itinerary_link}}
30. Weather Update for Your Destination
Hey {{first_name}},
Heads up! Here’s the forecast for your trip to {{destination}}:
🌞 {{day_1}} – Sunny, 30°C
🌦️ {{day_2}} – Light rain expected
🧳 Pack accordingly: sunscreen, raincoat, light clothes.
Need to reschedule? Chat with us anytime.
WhatsApp Template to Onboard New Users
Welcome new users by sending them a greeting message on WhatsApp. Inform them of the messages they'll receive beforehand & provide them with an option to opt-out of your WhatsApp Notifications.
31. WhatsApp Template Message to Onboard New Users:
Dear [Name], Welcome to [Your Brand Name] 😊
We will use this chat to send you Crazy travel deals, stealworthy packages and newsletter.
To stop receiving messages from us, please reply with 'STOP'.
Quick Reply Button - STOP
WhatsApp Templates to Retarget Customers
Send Retargeting Campaigns to a segregated audience with WhatsApp Retargeting Campaigns exclusively on AiSensy.
AiSensy automatically segregates your broadcast audience by Delivered, Read, and Replied Audiences. Run Retargeting Campaigns on the Basis of these filters.
Read: How to use WhatsApp Ratargeting Campaigns to boost 3x Conversions
32. WhatsApp Template Message for Retargeting Campaigns:
Hey [name]! Since you loved [destination] so much we thought you’d be interested in seeing [destination 2] or [destination 3] as well. Check out our sweet deals for these locations by clicking the below button.CTA - Check latest deals
33. Loyalty Perk Unlocked
Hey {{first_name}},
Thanks for being a valued traveler with us 💚
You’ve unlocked a **loyalty discount** on select trips this month.
Browse now 👉 {{deal_link}}
34. Welcome Back Offer
Hi {{first_name}},
We missed you! As a welcome back gift, here’s a 20% discount on your next booking.
Use code: WELCOME20
Let’s plan your next escape 👉 {{offer_link}}
WhatsApp Templates for Flight Reminders
Send a reminder notification on WhatsApp for flight status and updates.
35. Upcoming Boarding Time
Hi {{first_name}},
Just a heads-up: your Flight {{flight_number}} boards in 30 minutes from Gate {{gate_number}}.
🛄 Please check in and proceed to the gate in time.
🛫 Bon voyage!
36. Online Check-in Open
Hey [recipient_name],
Online check-in for [flight_number] to [travel_destination] has opened.
To check in, please go to [website_url] and follow the prompts.
We look forward to welcoming you on board our [aircraft] at [departure_time].
37. Flight Status Alert
Hi [Name], you can check the status of your flight right here.
Click the below button to know your Flight Status.
CTA - Check Flight Status
38. Gate Change Alert
Attention {{first_name}},
Your gate for Flight {{flight_number}} has changed.
🔁 New Gate: {{new_gate_number}}
🕒 Boarding begins at {{boarding_time}}
Please proceed to the new gate promptly.
39. WhatsApp Templates Flight Delay Messages
Hi {{first_name}},
We apologize for the inconvenience—Flight {{flight_number}} from {{origin}} to {{destination}} is currently delayed by {{delay_time}}.
🕒 New departure: {{new_time}}
📍 Boarding gate: {{gate_number}}
We’ll keep you updated. Thanks for your patience!
40. Boarding Group Alert
Hello {{first_name}},
We’re now boarding **Group A** for Flight {{flight_number}} at Gate {{gate_number}}.
📢 Please listen for announcements if you're in Group B–D.
Let’s make this boarding smooth and fast!
41. Last Boarding Alert
Hi {{first_name}},
This is your final call! Flight {{flight_number}} is boarding and will close soon.
🚪 Gate: {{gate_number}}
⏳ Boarding closes in 10 minutes
Rush over—we don’t want you to miss it!
WhatsApp Templates for Newsletter
WhatsApp, with over 98% message open rate is the best place to promote your travel newsletter. Increase engagement with the audience by sending blogs & news pieces on WhatsApp.
42. WhatsApp template Message to promote Newsletter:
Hi [First Name],Check out the top 10 most underrated travel destinations for [year]. .
Get some fab ideas for your next trip
43. New Blog Newsletter
Hi {{first_name}},
Our latest blog is LIVE! 📖
Avoid these common mistakes on your next vacation—from overpacking to airport hiccups.
✔️ Save money
✔️ Travel smarter
✔️ Pack like a pro
Read here 👉 {{blog_link}}
44. This Month’s Top Destinations
Hi {{first_name}},
Ready to plan your next adventure?
🌟 Top Picks for this month:
• Bali – Beachside serenity
• Cappadocia – Hot air balloon escapes
• Andaman Islands – Offbeat paradise
Tap to explore itineraries 👉 {{link}}
45. VIP Group List
Hi {{first_name}},
You’re on our VIP list — enjoy early access to our **SUMMER SALE** before the public!
🌴 Up to 40% off international packages
🧳 Book between {{start_date}} - {{end_date}}
Lock in your deal 👉 {{booking_link}}
WhatsApp Template Message for Feedback
Customer Feedback is vital to continuously improve your services. Ask for review from users who bought your Travel plans on WhatsApp.
46. WhatsApp Template Message asking Feedback from users:
Hi [Name]
How was your experience with [Your Brand Name]?
We are excited to know your feedback to improve ourselves in the best way to serve you in future
Kindly Rate us by choosing from the below buttons
Regards,
Team [Your Agency Name]
Quick Replies-
Excellent
Satisfactory
Unsatisfactory
47. "How Was Your Stay at [Hotel Name]?"
Hi {{first_name}},
Thanks for staying with us at [Hotel Name]!
We’d love to hear your feedback – it only takes 30 seconds.
Share your thoughts 👉 {{feedback_link}}
48. “Rate Your Recent Travel Experience”
Hey {{first_name}},
Hope you had an amazing time in {{destination}} 🌍
Could you rate your trip? Your input helps us improve.
Click here 👉 {{survey_link}}
Thanks in advance!
WhatsApp Template for Referral Programs
Onboard more users by hosting a referral program on WhatsApp. Create an enticing referral program, offering rewards to users for referring your Travel Agency to their friends.
49. “Give ₹500, Get ₹500 – Invite Friends!”
Hi {{first_name}},
Love traveling with us? Share the joy!
🎁 Refer a friend and you BOTH get ₹500 off your next booking.
Your unique link 👉 {{referral_link}}
Let the adventures begin!
50. Friends Referral
Hey {{first_name}},
Traveling is better with friends!
Invite your squad and they’ll get 10% OFF – and so will you.
Track your referrals 👉 {{dashboard_link}}
Key Points while drafting WhatsApp Template Messages
Each template message goes under the careful eye of WhatsApp to ensure that it fits the WhatsApp Message Template Guidelines.
Here are a few Key Points you need to remember:
- You can Use *Bold*, _Italics_, ~Strikethrough~ in the template text along with emojis to make it more effective.
- The formatting of the message should be correct otherwise WhatsApp rejects the message.
- Add Call to Action or Quick Reply Buttons in a message with a character limit of 20 characters.
- Use emojis to personalize your messages.
How to Send WhatsApp Template Messages?
You'd need the help of a WhatsApp Partner like AiSensy to send Template Messages on WhatsApp.
AiSensy is a WhatsApp Business API-based Marketing platform that allows you to easily create & send Broadcast messages to Unlimited Users.
With AiSensy, you can easily create & Broadcast WhatsApp Template Messages to Unlimited users with a single click.
Also, you can:
- Send promotional WhatsApp Template messages to increase sales
- Send Transactional Notifications automatically without any worries with end-to-end encryption enabled.
- Answer customer queries with 1:1 Live Chat
- Send Retargeting Campaigns on WhatsApp to a segregated audience
WhatsApp Template Message FAQs
WhatsApp allows businesses to interact with their users with any message until 24 hours from the user’s last message. Once this window is closed, you can only send a Template Message that needs approval from WhatsApp. This is done to ensure that businesses do not spam the users on WhatsApp. The WhatsApp Template message can be anything ranging from a promotional message, product launch, weekly newsletter, abandoned cart, festive greetings etc."
Yes, each WhatsApp template message undergoes rigorous checks by the WhatsApp Team personally. The message only gets approved if the team finds the message to be correct & rid of any errors such as grammar errors.
No! Once a WhatsApp Template Message is approved, you can not make changes or edit the Template Message. Only the dynamic values in the Template Message can be edited which is set while submitting it.
The WhatsApp Template Message formats can be Text, Image, File or Video. With any of these media formats, text must be included since it is mandatory. This means only Images, Files or Videos can not be sent to the users as a Template Message.
WhatsApp doesn’t allow spamming and harmful content. So, these are four things on what Business cannot send a Template Message: 1. No threatening content 2. No content promoting whiskey or other harmful consumer items. 3. WhatsApp Business message templates cannot contain threatening or abusive content.
Checkout Useful Resources
30 High Converting WhatsApp Template Messages
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